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Take notes and publish the
notes, but rotate who actually takes the notes; you don??™t need a secretary, and you
want each person to contribute equally??”not just have someone whose only role is
to take notes. Send out an agenda at least one day before the meeting. Try to get
the sponsor/executives to attend a meeting here and there. They are busy, but their
attendance proves to the members that their efforts are being noticed. It also shows
buy-in from the executives. The EPG meetings should consist primarily of reviewing
the status of what is occurring on the PATs, and planning how to resolve issues
that occur on the PATs. Discuss any problems, issues, or concerns. Allow for questions
back and forth. Document and track action items. Store the meeting minutes
in an online common drive (include dates of meetings).
There needs to be a simple and easy mechanism for the organization to present
ideas and issues to the EPG. Whether this is done via your intranet, or whether you
have Engineering Change Proposals or Process Improvement Proposals??”it doesn??™t
matter.


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