Then determine
the most suitable scope of activities and material contents to be prepared for the
workshop stakeholders as well as the appropriate level of detail to be presented.
Prepare Workshop Activities and Materials
Prepare and publish a workshop agenda along with instructions to the anticipated
participants. If the purpose of the workshop is to share information, prepare presentation
slides. If the purpose is to collect information, construct exercises and
data gathering templates. If the purpose is to make decisions, establish preliminary
criteria, trade-offs, and scoring/ranking methodologies. Present the draft workshop
materials for EPG review and approval. Make sure to have plenty of flip charts and
markers available. Some organizations prefer to do this via computer or groupware,
using a package such as Lotus Notes.
Manage Workshop Logistics
Work closely with staff to ensure the timely distribution of any read-ahead packets
that outline the workshop??™s purpose and scheduled activities. Verify that adequate
meeting space is reserved and properly set up in advance, all necessary materials and
supplies are available, and equipment is in working order.
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